Vendors · Applications Open

Be part of the magic.

Join Nanyuki's most beloved Christmas event. Reach thousands of shoppers, support a wonderful cause, and be part of something truly special. Applications for 2026 close 31 July, don't miss your spot.

Open application form → See stall spaces
A safari minivan packed with cameras, by David Banfield
Key dates

Mark your calendar.

1
Now to 31 July 2026

Applications open

Submit your vendor application by 31 July 2026. Digital only. Include your brand logo, 5 product photos and a short description (max 7 lines).

2
By 18 August 2026

You'll hear from us

All applicants will be notified of the outcome by 18 August. Successful vendors, get ready to celebrate.

3
By 1 October 2026

Payment due

Payment for your stall space must be received by 1 October 2026. M-Pesa only. Non-payment may release your space to the waiting list.

4
5 December 2026

Set-up day

Vendor set-up is from 8:00 AM to 6:00 PM the day before the fair. Bring your QR Vendor Pass for gate entry.

5
6 December 2026

It's showtime!

The EAWL Christmas Fair. The Field, next to Cape Chestnut, Nanyuki. Fair opens 09:30, closes 17:00.

Stall spaces

Choose your space.

From compact shared spots perfect for boutique sellers to full private tents for established brands, there's a space for everyone. Prices are for space only; tables, chairs and power are add-ons.

🌿 Highlands
Tabletop
2 × 2 m
KSh 7,000Shared space
  • Best for tabletop sellers and small crafts
  • Shared canopy
🌍 Savannah
Standard
4 × 2 m
KSh 10,000Shared space
  • Room for a table and small racks
  • Shared canopy
🏔️ Mt. Kenya
Flagship
5 × 5 m
KSh 15,000Private tent
  • For bulky items and space
  • Private tent
  • The only space you may share
⚠️
Do not pay until you've received written confirmation. All applicants will be notified by 18 August 2026. Unpaid spaces after 1 October will be reallocated.
📦
Tables & chairs are NOT included. Furniture is pre-tagged to your stall, so it's ready and waiting on set-up day, just add what you need below.
📐
Bulky items? Book a space large enough for your display. Vendors who encroach on neighbouring stalls will not be permitted to trade. If in doubt, go bigger.
Add-ons

Just the extras.

Electrical socket, Standard supplyFor lights, phones, low-draw appliances
KSh 3,000
Electrical socket, Commercial supplyFor coffee machines, hot plates, high-draw kit
KSh 6,000
TablePer table, pre-tagged to your stall
KSh 500
ChairPer chair, pre-tagged to your stall
KSh 25
How to apply

Six steps to your stall.

Fill in the form

Brand name, contact details, product description, preferred space size and any add-ons.

Attach materials

Your logo and 5 clear product photos. Required even for repeat vendors, they help us plan and promote.

Digital only

No walk-in applications accepted. Submit through the application form before 31 July.

Wait for the outcome

Notified by 18 August 2026. Do not pay anything until you receive written confirmation.

Pay via M-Pesa

Settle stall + add-ons together by 1 October 2026 to secure your space.

Receive your QR pass

A unique QR code is sent to your email and phone for gate entry on set-up day and event day.

📋 Your application must include

  • Your brand logo
  • 5 clear photos of your products
  • A short description of your brand and products (max 7 lines)
  • All contact details, phone, email and social media handles
  • Your preferred stall space and any add-ons
Open application form → closes 31 July ✨

👆 Click the ‘Open application form’ link above to apply.

Good to know

Making it great for everyone.

⏰ Timings

  • Set-up: Sat 5 Dec, 8:00 AM to 6:00 PM
  • Vendor access on event day: 7:30 AM
  • Gates open: 9:30 AM
  • Fair closes & all stalls cleared: 5:00 PM

🎄 Your stall

  • Decorate festively, make it magical
  • Tablecloths are NOT provided, bring your own
  • Bring a tarp or cover in case of rain
  • Stay within your booked dimensions at all times

📦 Bulky items

  • Book a space large enough for your items
  • Highlands (2×2 m) is tabletop only
  • Encroaching on neighbours won't be tolerated
  • Declare oversized items on your application

🧹 Cleanliness

  • Keep your stall area tidy all day
  • Use the designated rubbish bags provided
  • Leave No Trace, clear by close of fair

🚗 Parking & entry

  • Enter via Moran Lounge turn-off ONLY
  • Do NOT enter via Cape Chestnut
  • Follow parking attendant instructions
  • QR Vendor Pass required at the gate

💸 Payments

  • M-Pesa only, no exceptions
  • Don't pay before official confirmation
  • Deadline: 1 October 2026, no extensions
  • Add-ons must be paid with the stall fee
🎄

Centenary Tambola

All vendors are warmly invited to donate one small item to the fair Tambola. Every shilling raised goes directly to EAWL charities. Your generosity means the world.

Digital entry

Your QR Vendor Pass.

Fast, paperless, completely fraud-proof gate entry, each code linked to a live server and works exactly once.

1

Apply

Submit by 31 July 2026.

2

Get confirmed

Notified by 18 Aug 2026.

3

Pay via M-Pesa

Before 1 Oct 2026.

4

Receive QR

By email and SMS.

5

Scan & enter

Instant check, no queues.

🔒
Anti-fraud: Each QR code is linked to a live server. It verifies the code exists, is linked to a confirmed M-Pesa payment, and has not already been scanned. Copies, screenshots and duplicates will be refused.
Vendor FAQs

Questions? We've got answers.

How do I become a vendor?
Apply through the form above. Submit your completed application, including logo, product photos and description, by 31 July 2026. You'll be notified of the outcome by 18 August 2026.
What payment methods are accepted?
For vendor applications and stall payments: M-Pesa only, no exceptions.
What can I sell at the fair?
Food and edibles, wine and spirits, art and prints, clothing, jewellery, footwear, games, skincare, event catering, décor and more. Not sure if your products fit? Email vendor@eawlxmasfair.com.
Can I share a stall with another vendor?
Only the Mt. Kenya space (5×5 m private tent) can be shared. Each person fills in a separate form, then all parties email vendor@eawlxmasfair.com (copying one another) to confirm sharing and identify who will make the single payment. EAWL does not intervene in how the space is divided on the day. Savannah and Highlands do not permit sharing.
Do I have to reapply if I was a vendor last year?
Yes. Repeat vendors must reapply each year with fresh materials, logo, 5 product photos and a current description. It helps us plan and keep the directory accurate.

Still have a question? Email us at vendor@eawlxmasfair.com.

Terms & conditions

The fine print.

📋 Application process

  • Digital applications only, no walk-ins
  • Include logo, 5 product photos, max 7-line description
  • Repeat vendors must reapply each year
  • Outcomes notified by 18 August 2026

💳 Payments

  • M-Pesa only
  • Due by 1 October 2026
  • Late or non-payment forfeits space
  • Add-ons paid alongside stall fee

🏕️ Your space

  • Vendor handles set-up and pack-down
  • Damage is the vendor's responsibility
  • Stalls must be kept tidy throughout
  • Subletting is not permitted

🎪 On the day

  • Fully set up before 09:30 AM
  • No early pack-down before 17:00, non-negotiable
  • No pets on the fairground
  • Follow attendant instructions at all times